Allerton Communications Limited (‘Allerton’) is a corporate and financial public relations consultancy.

Allerton is committed to protecting your privacy and complies with the principles of data protection regulations. Please read the following to understand how your personal data is collected and used by Allerton (the data controller).

The registered office of Allerton (Company no. 6488071) is 1 High Street, Guildford GU2 4HP.

Information

Information collected is basic, comprising name, name of company or publication, position, phone number, email and business address and in some cases Twitter names.

Collection and storage

Data is collected from publicly available sources, publications, websites, news and media subscription services and people with whom we correspond. Data is stored electronically on our secure, compliant, cloud-based IT system.

Data use

We will take all steps reasonably necessary to ensure that your personal information is treated securely and in accordance with this privacy policy.

Data stored is used to help us to run our business efficiently and in compliance with law and good practice, e.g. to keep our clients and contacts informed of developments of interest and potential interest to them, gather views and insights from experts and commentators in our work for clients and for marketing purposes, selectively keep journalists and commentators informed of news and updates from our clients, provide feedback to clients, arrange meetings and events and invite people to them.

Legal basis

Allerton stores data in order to pursue its legitimate business interests, with minimal impact on privacy, on the basis of consent and pursuant to contractual relationships.

We will retain your information for as long as required for the purposes above. This period of retention is subject to our review and alteration.

Sharing personal data with third parties

We do not sell data to third parties. However, names and organisations of journalists and intermediaries, but not their contact details, may be shared with clients, or at your request or authorisation, or as permitted by applicable law and/or in order to comply with, for example, a court order. Your personal data may be provided to our agents, vendors or service providers who perform functions on our behalf, which may include printers, media databases and communications software providers. We that require our third-party service providers use your personal data only as necessary to provide the requested services to us and each service provider is subject to terms consistent with this privacy note.

Security

We use reasonable measures to strive to safeguard and secure the personal data shared with us. However, we do not accept responsibility for the security of any devices you may use to share it with us. Our security practices, processes or technology do not guarantee absolute security of your information and you should take all normal personal precautions such as, but not limited to, not sharing passwords, closing browsers, and not using public networks (e.g., internet cafes, etc.).

Any transmission of personal information to us is at your own risk.

As a data subject, you have the following rights

  •  To be informed about how we use your personal data;
  • Access to your personal data and the right to have your data corrected or erased, noting other rights and obligations;
  • To opt out of any marketing communications we may send you.

Complaints

You also have the right to lodge a complaint about the processing of your personal data carried out under this privacy policy, with the Information Commissioner’s Office (ICO) or relevant other supervisory authority.

Changes to our privacy notice

We keep this privacy notice under regular review. This privacy notice was last updated on 18 May 2018.

How to contact us

If you want to request information about our privacy policy, or contact us regarding security and privacy, please email info@allertoncomms.co.uk or contact the Director, Allerton Communications Limited, 8 Farm Lane, Great Bedwyn SN8 3LU. www.allertoncomms.co.uk.